WRITING A FORMAL LETTER/E-MAIL OF ENQUIRY

TIPS

• If it is an e-mail YOU MUSTN´T write addresses. If is is a letter, write your address on the right top of the page. 
• Leave a line and write the date under the address.
• Under the date, on the left top of the page, write the address of the person or company you are writing to.
• Leave a line and write your greeting.
• At the end of the letter write your name under your signature.
• Write three or four Paragraphs:
• In the first paragraph, give your reason for writing:
• I am writing to enquire about ...

                         ... which was advertised in ...

• In the next paragraphs, write your main ideas or queries.
• In the final paragraph, say what you would like to happen next, (ex., I look forward to hearing from you.)

GREETINGS AND ENDINGS:

A)In a letter:

• If you know their name: 
•  Dear Mr  / Mrs  /  Miss  /  Ms (+ surname)             Greeting
• Yours sincerely, (+ your full name)                          Ending
• If you don´t know their name:
• Dear Sir  /  Madam,                               Greeting
• Yours faithfully, (+ your full name)       Ending

B) In an E-mail:

• You can end formal  e-mails with: 
• Best wishes, (+your full name) or
• Best / Kind  regards, (+your full name)

STYLE

• Use FORMAL language.
• Do not use contractions.
• Use Modal Verbs like WOULD  /  SHOULD  /  COULD  /  
• Use FORMAL structures, expressions and linkers and avoid colloquial language.

SAMPLE LETTERS

TASK FOR MY STUDENTS

Write a formal letter of enquire to this Language School. You need more information.